The PAC has yearly elections of it's executive each Fall. These volunteers are an important part of the PAC. There are monthly meetings that the executive must attend. If you would like to be a part of the PAC executive, please come to the Annual General Meeting in September and put your name forth.
Positions and Duties are as follows:
The Chairperson shall:
1. convene and preside at membership, special and executive meetings
2. ensure that an agenda is prepared, presented and discussed with the principal ahead of time3. know the constitution and bylaws and meeting rules
4. know where to find resources to assist members
5. appoint committees where authorized to do so by the executive or membership
6. consult PAC members regularly
7. ensure that the PAC is represented in school and district activities
8. ensure that PAC activities are aimed at achieving the objectives and purposes of the organization
9. be the official spokesperson for the organization
10. be signing officers
11. submit an annual report
The Vice-Chairperson shall:
1. assume the responsibilities of the Chairperson in the Chairperson’s absence or upon request
2. assist the Chairperson in the performance of his/her duties
3. accept extra duties as required
4. be a signing officer
5. submit an annual report
The Secretary shall:
1. ensure that members are notified of meetings
2. record the minutes of general, special and executive meetings
3. keep an accurate and up-to-date copy of the Constitution and Bylaws and have copies available for members upon request
4. issue and receive correspondence on behalf of the organization
5. may be a signing officer
6. safely keep all records of the Council
7. submit an annual report
The Treasurer shall:
1. be one of the signing officers of the executive
2. receive all funds for the Council
3. disburse funds authorized by the executive or members
4. maintain an accurate record of all expenditures of the Council
5. give a report of all receipts and expenditures at all regular meetings
6. deposit all funds collected on behalf of the Council in an account at a recognized financial institution approved by the PAC
7. make books available for viewing by members upon request
8. have the books ready for inspection or audit annually
9. with the assistance of the executive, draft a tentative plan of expenditures as per Section XIV
10. ensure that another signing officer has access to the books in the event of his/her absence
11. Books remain the responsibility of the treasurer. Members may view them when accompanied by the treasurer or designated executive member.
12. Submit an annual financial statement at the annual general meeting
The School Planning Council (SPC) Representative shall:
1. attend all meetings of the school planning council (SPC)
2. be one of three elected SPC representatives
3. represent, speak & vote on behalf of the PAC at SPC meetings
4. be strong advocates for meaningful parent involvement in the school and school planning
5. take direction from the general PAC membership
6. report back to the PAC at general meetings7. Submit an annual report
The DPAC Representative shall:
1. Attend all meetings of (SD#82 DPAC) and represent, speak, and vote on behalf of the Council
2. Maintain current registration of the Council
3. Report regularly to the membership and executive on all matters relating to the DPAC
4. Seek and give input to the DPAC on behalf of the Council
5. Receive, circulate, and post DPAC newsletters, brochures, and announcements
6. Receive and act on all other communications from the DPAC
7. Liaise with other parents and DPAC representatives
8. Submit an annual report
9. If the PAC of Kiti K'Shan decides not to participate in DPAC, this position shall not be filled
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